One-time use macros should be stored in ThisWorkbook. If you are going to create a macro that you will be using every day, then you want to assign the macro to a key that is not already an important shortcut key combination. If you are creating a macro for one-time use, assign the macro to a shortcut key such as Ctrl+a - it is pretty easy to hit Ctrl+a repeatedly since the keys are close to each other. The important field here is the shortcut key field. If it is a one-time macro to automate a one-time task, then leaving the Macro name as Macro1 is probably fine. If you will be running this macro for many days, you should give the macro a useful name. From the menu, select Tools > Macro > Record New Macro. When you have the steps ready to go, turn on the macro recorder. This will allow you to repeatedly run the macro many times. You want to make sure that you start with the cell pointer on a name and end with it on the next name. Think about the steps necessary to achieve the task. If you macro security level is currently set to high, change it to Medium. From the menu, select Tools > Macro > Security. You need to do a one-time adjustment to allow macros to run. Here is the animation showing these steps:Īlthough every copy of Excel contains VBA, by default, Microsoft turns off the ability to run macros. Up arrow & down arrow to select just the name again. Hold down shift key while you hit the down arrow twice Left arrow twice, down arrow once to move to the now blank row. Up arrow, right arrow to move to column B next to the nameĭown arrow twice, left arrow once to move to the city Hit the down arrow to move to the address Start with the cell pointer on the name in column A. The process to fix a single label is pretty tedious. Instead, this particular worksheet had the data going down column A. If you've ever used the Microsoft Word mail merge feature, you know that you need each field in a new column in the worksheet. Someone had given me an Excel worksheet with hundreds of names and addresses. On the show, I demonstrated the process of recording a macro that will work perfectly if you know how to use the Relative Reference button. Tracy Syrstad and I wrote VBA and Macros Microsoft Excel 2016 in order to help you understand the limitations of recorded code and to teach you how to fix recorded code into something that will work everytime.
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